Invoices, expense claims, reconciliations and payment-support documents.
Interactive sample case
Supplier invoices,
without the retyping.
A practical example of how document automation can capture invoice data, check it against business rules and send only exceptions to people.
Illustrative model · Adjust the assumptions belowILLUSTRATIVE COST MODEL · NOT A QUOTEWhat could your
What could your
workflow cost?
Adjust volume, review time and costs to compare manual handling with an assisted workflow. Every assumption is yours to change.
Changing currency changes the unit only. It does not convert amounts; enter costs in your chosen currency.
Manual cost / month—
Future cost / month—
Potential monthly capacity value, net of running costs—
- Working time released
- —
- Processing + fixed costs
- —
- Simple payback
- —
- First-year net capacity value*
- —
*After the entered setup cost. Released staff time is a capacity estimate, not guaranteed cash savings or a reduction in headcount. This model excludes taxes, financing and ramp-up delays. Include all expected ongoing costs in your inputs.
Discuss these assumptions ↗See the calculation
YOUR ASSUMPTIONS, EXPLAINED
How this calculation works.
What does the work cost today, and what could it cost after automation? These steps update when you change the inputs above.
01
Today: staff handle every document manually.
02
After automation: documents follow two routes.
| Route | Documents | Staff time each | Total staff time |
|---|---|---|---|
| Automation works; a person reviews | |||
| Exception needs manual handling | |||
| Total |
Counts and hours are estimates rounded for display. Calculations use unrounded values. Exception time is total handling time, not additional time.
03
Add the cost of running the automation.
- Human handling and review
- Document processing
- Fixed running costs
- Total future cost
Processing, support and setup amounts are editable assumptions, not confirmed supplier prices or MIRHEA charges.
04
Compare before and after.
05
Allow for the initial setup.
Staff capacity is different from cash savings.
If salaries stay the same, released time lets your team handle other work. Cash savings require an actual reduction in costs, such as overtime or an avoided hire. Payback assumes that released time delivers equivalent economic value.
This estimates the customer’s business case. It does not determine MIRHEA’s price or profit.
Current state to target state
The operating model changes—not just the software.
Automation standardises high-volume transactional work while retaining accountable human oversight for approvals and exceptions.
Process stage
Current-state manual process
Target-state automated process
Document intake
Invoices enter through fragmented mailboxes and shared folders, requiring manual identification and organisation.
Centralised intake captures, classifies and indexes each invoice through a controlled channel.
Data capture
Accounts-payable teams manually key supplier, invoice, purchase-order, tax and value data.
Intelligent document processing extracts structured data and assigns field-level confidence scores.
Validation & controls
Staff cross-check invoice data against supplier, purchase-order and finance records across multiple systems.
Configurable rules validate totals, tax, duplicates, supplier master data and purchase-order matching.
System posting
Approved data is re-entered into finance systems and supporting trackers, creating duplicate handling.
Validated data is transferred to the ERP or finance workflow with a time-stamped audit trail.
Exception management
The team reviews every invoice with broadly the same level of manual effort, regardless of risk.
Only low-confidence, unmatched or policy-exception cases are routed to the accountable owner with supporting context.
Target workflow
Five controlled steps.
01Collect
Monitor agreed inboxes, folders or scanning locations.
02Extract
Read invoice headers, lines, totals, tax and reference data.
03Validate
Apply confidence thresholds and business-rule checks.
04Route
Send exceptions to the right person with the reason attached.
05Record
Post approved data and retain a searchable audit trail.
Where this approach applies
Industries with document-heavy work.
Transport documents, customs packs, bills of lading and delivery records.
Purchase orders, quality records, supplier documents and goods receipts.
Claims, policy documents, evidence packs and exception checks.
Referrals, forms, billing documents and structured administrative records.
Client onboarding, due diligence, contract data and audit evidence.
Work orders, certificates, contractor invoices and project documentation.
Applications, identity documents, supporting evidence and case files.